Missing evidence
One piece in a consolidation has no final packing list.
Operational control for independent freight forwarders
Catch missing documents and broken handoffs before cargo stops moving.
Quotalyst keeps a live view of what is true, what is missing, who owns the next action, and when an experienced operator needs to step in — across email, documents, cargo receipts, and your existing systems.
Start with one workflow. No rip-and-replace. Human approval stays in the loop.
Prefer a live walkthrough? Open the interactive demo.
Shipment QL-2407
MIA → LIM · Export consolidation
Cutoff: Thursday, 3:00 PM
CR-10482 · O-rings
Evidence complete
CR-10483 · Filters
Missing final packing list · Owner: Customer service · Follow-up sent 10:12 AM
CR-10484 · Adhesive
Hazmat review required · Owner: Operations supervisor · Due 1:00 PM
Shipment-level evidence
SLI receivedPOA on fileRate confirmed
Next operator decision: Approve hazmat handling plan
Fictional example data for illustration.
The hidden operating system
Your software records the shipment. Someone still has to make sure it can move.
Before cargo is truly ready, someone has to confirm that every piece has the right documents, labels, rates, approvals, and owner. They have to connect emails to cargo receipts, spot contradictions, chase the next party, and know when to escalate. That work is still spread across inboxes, files, systems, and people.
Broken handoff
The carrier that arrives does not match the carrier on the assignment.
Silent deadline
A required approval is still unresolved as cutoff approaches.
Ownership gap
An exception is known by one employee but has not reached leadership or the customer.
A control layer, not another system of record
Keep the routine work moving. Concentrate the judgment.
Step 1
Start with one workflow
Map the current SOP, required evidence, owners, deadlines, and escalation rules. Keep the existing TMS and operating process in place.
Step 2
Build a live readiness record
Use approved inboxes, documents, cargo receipts, and controlled system exports to track what is complete, missing, contradictory, or at risk.
Step 3
Drive the routine follow-up
Prepare or handle agreed follow-ups, keep the next action and owner current, and preserve the written evidence trail.
Step 4
Escalate with context
Bring the operator only the decision that requires experience, with the relevant evidence, history, deadline, and available options.
AI helps interpret unstructured inputs and prepare routine actions. Explicit workflow rules and human approvals keep the operation in control.
A high-value place to start
Export-consolidation readiness
A single consolidation may contain several cargo receipts and physical pieces. Every piece needs the right evidence and label before the shipment is ready. Quotalyst maintains item-level readiness so a missing commercial invoice, packing list, SLI, POA, rate, label, or hazmat approval is found before cutoff — not after a pallet is opened or cargo is left behind.
The exact first workflow is selected with the operator. Export readiness is the highest-confidence starting point because it is frequent, measurable, document-heavy, and still depends on manual reconciliation.
Shipment QL-2407
MIA → LIM · Export consolidation
Cutoff: Thursday, 3:00 PM
CR-10482 · O-rings
Evidence complete
CR-10483 · Filters
Missing final packing list · Owner: Customer service · Follow-up sent 10:12 AM
CR-10484 · Adhesive
Hazmat review required · Owner: Operations supervisor · Due 1:00 PM
Shipment-level evidence
SLI receivedPOA on fileRate confirmed
Next operator decision: Approve hazmat handling plan
Fictional example data for illustration.
Expand from the same operating record
One control layer, more than one exception
Readiness
Reconcile documents, cargo receipts, labels, rates, and approvals before a shipment is released.
Handoffs
Confirm that warehouses, truckers, agents, and internal teams completed the expected step and left the required evidence.
Execution and recovery
Track appointments, confirmations, deadlines, no-shows, missing cargo, and recovery actions — then escalate before the customer discovers the problem.
Start narrow. Expand only after the first workflow is reliable.
Design-partner program
An operations pilot, not a software transformation.
We are inviting a small number of independent freight forwarders and customs brokers to take one high-friction workflow off their team's plate. We begin beside the systems and SOPs already in use.
Step 1 — Scope
Choose one workflow, one team, and a measurable definition of ready.
Step 2 — Replay
Use completed, redacted shipments to test what Quotalyst would have caught and escalated.
Step 3 — Monitor
Run a small read-only or simulated set before taking any live action.
Step 4 — Operate
Handle a limited live workflow within agreed permissions and human approvals.
Success measures
- Exceptions found before cutoff
- Time spent checking and chasing
- Senior interventions per shipment
- Time from intake to ready
- Time from exception to resolution
Discuss a pilot
Bring one messy shipment or workflow. We will use it to determine whether there is a narrow, measurable pilot.
Designed to earn operational trust.
- Your current system of record stays in place.
- Human approval remains required for customs filings, carrier decisions, and sensitive customer actions.
- Every status and escalation links back to its evidence.
- Initial access is limited to the workflow and sources agreed for the pilot.
Built with operators
Close to the workflow, from the beginning.
Quotalyst is a Miami-based team working with independent freight forwarders, customs brokers, and warehouse and traffic teams to reduce the manual oversight behind every shipment.
Anthony David Grassi
Harvard Economics. Previously worked in strategy and finance at Burger King, helping franchisees use data to solve operational and profitability problems.
Martín Reyes Holguín
Harvard Applied Math and Computer Science. Former quant at Citi with experience building full-stack products.
Santiago Krössler
University of Miami Architecture. Full-stack developer and designer who has built software across operations-heavy industries.
FAQ
Is Quotalyst another TMS?
No. Quotalyst is designed to sit beside the system of record and keep the cross-system operating loop current. Initial pilots can begin with approved email and document access plus controlled exports.
What workflow do you start with?
We select one frequent, costly workflow with a clear definition of success. Export-consolidation readiness is a strong starting point, but the exact wedge depends on the operator.
Does Quotalyst make customs or carrier decisions on its own?
No. High-consequence actions remain behind explicit human approval. The goal is to automate or prepare routine work and concentrate experienced judgment.
Where does AI fit?
AI helps interpret unstructured emails and documents, detect missing or conflicting evidence, and prepare routine follow-up. The product is the controlled operating loop and evidence trail — not a chatbot.
How much integration is required?
The first pilot should not require a core-system replacement. Start with the smallest approved set of inboxes, documents, and exports needed to prove value.
What workflow keeps pulling your best operator back in?
If the answer involves checking, chasing, reconciling, and escalating across email and freight systems, it may be a good pilot for Quotalyst.
Discuss a pilot